Office Coordinator

My client, a leading importer and distributor of iconic toys and hobby brands has a full time opportunity for an experienced and highly organised Office Coordinator based in the inner southern suburbs. The ideal candidate will have strong initiative to assist various departments during busy times and have the flexibility to learn new duties when needed across the administration and customer focused teams.

The Responsibilities include:

• Managing smooth day to day operations by overseeing the Administration tasks
• Ensuring the office environment is fully stocked with supplies and that office equipment is functional, scheduling repairs with vendors when needed
• Scheduling meetings with IT and other maintenance services as needed for assistance or to resolve any issues
• Communicating with senior management on specific needs and scheduling travel arrangements when needed
• Communicating with the Administration team on any new policies or employee updates and assisting with onboarding new team members
• Adapting to different areas of the business as needed to cover any leave with the thorough understanding of the duties of various roles within the Administration team
• Professional communication with various clients and suppliers through email and phone calls
• Working closely with senior management on ad hoc administrative tasks
• Assisting with organising staff events and celebrations
• Ensuring WHS compliance through documentation, audits, and reporting
• Working with the accounts team to process invoices, purchase orders, timesheets, and other accounts-related admin during busier times
• Maintaining a positive team with the flexibility to assist team members when needed.

Ideally you will have:

• A friendly and professional approach in the office with the ability to foster positive relationships with team members and service providers
• Strong verbal and written communication skills
• The ability to be flexible and adaptable working within the administration team with the willingness to assist where needed
• Strong scheduling and coordination skills, with the ability to oversee IT and maintenance services as needed
• Good problem solving skills
• The ability to prioritise tasks as needed awith a strong sense of initiative
• A positive and approachable nature for staff to ask for assistance when needed with the understanding of their roles in order to assist them appropriately
• Great IT skills with the ability to learn and pick up new systems and arrange assistance from providers when IT issues arise
• Strong attention to detail and experience using Excel
• Experience working within an import/ distribution or retail company will be highly regarded but not essential.

If you're interested in this exciting opportunity and meet the requirements, please click 'apply now' to apply online. For further enquiries, please call Kammy Lee on 8468 8035 or email kammy.lee@randstad.com.au I look forward to your application, please note only the shortlisted candidates will be contacted immediately.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.